There is an attendance hurdle for many education coursework subjects of typically 80%, 75% or 70%, (depending on the subject configuration) of all teaching that is included as contact hours. This attendance hurdle applies to any teaching activity, online or face-to-face, that is included in the contact hours designated for the subject, unless otherwise stated in the handbook. Engagement with teaching activities included in the contact hours is monitored.
Subjects involving placements have a 100% attendance hurdle associated with registration stipulations, such as for the Victorian Institute of Teaching. This can be for the placement component of the subject only (with coursework typically at 80%); or both the placement and coursework components can have a 100% attendance hurdle. Please refer to a particular subject in the handbook for details.
If you think you may not be able to meet an attendance hurdle you are encouraged to contact your Subject Coordinator(s) and the MGSE Student Wellbeing Officer email@example.com to discuss options. These options may include applying for Special Consideration.
Information for Assessments
Assessment Task Submission
Student assessment tasks should be submitted in electronic form via the submission portal used within a subject. The relevant submission portal is located within each subject’s site on the Learning Management System (LMS).
Assessment tasks should only be submitted in non-electronic form when specifically requested by academic staff, for example folio assessments. Non-electronic assessment tasks should be submitted, prior to the deadline for submission, to the location specified by the Subject Coordinator as communicated via the LMS.
Extension to an Assessment Task Due Date
This procedure should be read in conjunction with, and is subject to, the University's Assessment and Results Policy (MPF1326).
Students may be considered for an extension if they can demonstrate that unforeseen circumstances affected their capacity to prepare for or submit an assessment item by the advertised due date/time.
Students cannot seek an extension after the due date and time has passed, or if you are requesting more than ten working days. Please apply for special consideration instead.
Potential circumstances and supporting documentation
- Medical conditions – e.g. sudden illness of short duration: Health Professionals Report filled in by a medical professional (preferred) OR a formal medical certificate.
- Carer responsibilities or religious commitments: documented registration for ongoing support.
- Elite athletes, performers, defence reservists, or emergency volunteers: documented registration for ongoing support.
Circumstances NOT requiring documentation: bereavement, domestic violence, COVID-19 illness (default of 5 days granted)
Not valid for extension:
- Computer failure
- Public transport delays
- Misreading submission date/time
- Personal events such as weddings or birthdays
- Minor ailments or illness, where you are still capable of completing the assessment
- Travel plans.
Students will be advised of the outcome of their application within three working days of submitting the application.
If a student feels there are grounds for a review of the outcome provided, they may seek a review. Students should explain the grounds upon which they wish their application to be reconsidered, and include any relevant new supporting documentation (if applicable) to support the review request. Review requests will be responded to within three working days (Monday - Friday).
Students should continue to work on their assessment until receiving an outcome from their review request.
Pending extension outcome
If a student has not received an outcome by the original due date/time of the assessment, they should remain patient for the faculty to provide an outcome within the 3 working day processing time.
Students should continue working on their assessment until receiving an outcome from their extension application.
Approved extension outcome
Students with an approved extension should submit their work via the LMS. The LMS will state the original due date/time, but students should upload their assessment regardless. MGSE will note your extension and will not apply late penalties assuming you have submitted within the agreed extension deadline.
If a student has difficulties uploading their assessment to the LMS, they should directly email their subject coordinator with their assignment attached.
How to apply
Students should NOT submit an extension request directly to their lecturers/subject coordinators. Lecturers/subject coordinators do not provide outcomes for extension applications. Students will be advised to submit a formal application.
Any advice provided by a lecturer/subject coordinator regarding outcomes for extensions is not considered official and students are advised to await receipt of their formal outcome provided as a result of their extension application.
Students must submit one application per subject assessment. If multiple assessments require an extension, students will need to submit multiple applications.
Students cannot seek an extension after the due date and time has passed or for more than ten working days. Please apply for Special Consideration.
Seeking a further extension
The maximum permissible extension for any eligible task is up to 20 working days from the assessment’s original due date/time. MGSE can grant you up to 10 working days’ extension, and a further 10 days can be granted by applying for Special Consideration. If you know at the point of applying that you will need longer than 10 days, you should not apply for an MGSE extension but should apply for Special Consideration.
Students should request an extension length reasonably comparable to the duration of the impact of the unexpected circumstances, noting that in some cases students may have been ill or otherwise affected by unexpected circumstances prior to determining they needed to apply for an extension and seeking supporting documentation. The supporting documentation should identify the duration of the impact and your personal statement may address any further information about context and duration.
Late Submission of an Assessment Task
Assessment tasks submitted after the original due date without an extension, or after the new due date if an extension has been granted by the Subject Coordinator, will be subject to a penalty of 10% of the total possible marks for each working day the assessment task is late. Please note that ‘working day’ (interchangeable with ‘business day’) means any weekday on which the University is open and includes weekdays that are gazetted Public Holidays that the University does not recognise, e.g. Labour Day. Assessment tasks submitted on the sixth day after the due date or later will not be marked and will result in a zero.
Exceeding An Assessment Task Word Count
Students are required to indicate the word count (inclusive of notes such as footnotes or end-notes, but not references) at the beginning of their submission. For every 10% that the submission exceeds the word limit a penalty of 10% of the total available marks for the assessment task will be incurred.
For example, an assessment task that is 0-9% over the word limit attracts no penalty; 10-19% over the word limit attracts a penalty of 10% of the total available marks; 20-29% over the limit attracts a penalty of 20% of the total available marks; until a limit of 60% over the word limit is reached, when the submission will not be marked as it is automatically a fail.
No word count penalties apply for assessment tasks that fall below the word count. Please be aware of equivalent word counts for assessments that are not essay format.
The Subject Coordinator determines the nature of the moderation practices for each assessment task in a subject and this information is made available to students enrolled in the subject by the Subject Coordinator, via the LMS and/or subject guide.
Assessment Task Double Marking
In line with the University of Melbourne Policy on Double marking, double marking is only required for failed assessment tasks where a student has failed the subject overall. This means that a failed assessment task falling earlier during a subject will only be double marked if the student has failed the subject overall.
In line with the University of Melbourne Policy on Review of Assessment of Student Work, if a student believes they have just cause to request a review of a result, they should do so to the Subject Coordinator in writing within 10 business days after the publication of the results for the assessed item – with a rationale that explains why they believe a review should be conducted. Note that students are not automatically entitled to have their result reviewed or their work marked by a different examiner. Read more about appealing result a result
Return of Assessed Work to Students
Academic staff will advise students of the expected return date of assessment tasks in a subject, which is usually conducted via Turnitin on the LMS. Academic staff in MGSE will make every effort to return assessed work to students within three weeks of the due date for the assessment task.
Reassessment (further assessment opportunity related to failing a subject)
In line with the University of Melbourne policy on Reassessment, students may be offered the opportunity for reassessment (a student cannot apply for this) if failure of the subject significantly impacts course progression.
- Failing a graded hurdle requirement in a subject (the failure of which means failing the subject): reassessment will be granted only if the student has achieved a mark of between 40% and 49% in that graded hurdle requirement. If reassessment is granted, the reassessment is the sole determinant of the final mark for that graded hurdle requirement, with a maximum mark recorded for the graded hurdle requirement of 50%
- For reassessment of the placement component (if a graded hurdle requirement) of any subject containing formal placement, the Board of Examiners will determine the duration of the repeated placement and its scheduling. The maximum mark recorded for any repeated graded placement is 50%.
- Failing a whole subject: reassessment will be granted only if a student has achieved a mark of between 40% and 49% in that whole subject, after all assessment tasks have been marked. This includes the maximum 50% mark given for any reassessments granted for graded hurdle requirements. If reassessment is granted for the subject, the reassessment is the sole determinant of the final mark for that subject, with a maximum mark recorded for the subject of 50%.
- The format of the reassessment may differ from that of the original assessment(s) in that subject, and reassessment may be comprised of more than one component or type of assessment.
- Reassessment does not apply to situations where a placement has been discontinued, as this situation is managed by the Course Academic Programs Committee or Fitness to Practice Committee.
- Reassessment does not apply to a situation where an ungraded hurdle requirement is not met, as this situation is managed by the Course Academic Programs Committee or Fitness to Practice Committee.
- Reassessment will not be offered to a student who fails a subject on a repeat attempt.
Please also note the further University of Melbourne policy on Final subject assessment.
Coursework Grading Criteria
The following grade descriptions are intended to indicate in general terms the kind of achievement to be expected at each level, and in no way replace assessment criteria for individual tasks.
All submitted work must meet the requirements of satisfactory expression, presentation and referencing, therefore these are not referred to specifically in the grading descriptions below.
This grade is awarded to exceptional work, which:
- Demonstrates a capacity to work with abstract and original concepts and the ability to relate these to practice;
- Illustrates a deep understanding of the major relevant theoretical perspectives;
- Is thoroughly researched, with the data or scholarship collected discriminately from a wide range of sources;
- Interprets data and sources critically and rigorously;
- Possesses a sophisticated structural control in presenting and developing ideas and in drawing conclusions.
This grade is awarded to work of a very high standard, which:
- Demonstrates the ability to analyse and integrate a broad range of relevant sources;
- Illustrates an understanding of a range of theoretical perspectives;
- Is well-researched, with the data or scholarship collected selectively from a wide range of sources;
- Interprets the data and sources consistently and perceptively;
- Is well-structured, developing logically to conclusions that reflect the evidence and/or arguments presented.
This grade is awarded to work of a high standard, which:
- Shows evidence of research, through selection of relevant sources;
- Uses sources accurately, identifying connections between them;
- Includes evidence of the ability to draw implications from theory;
- Demonstrates the ability to draw conclusions from data or other sources;
- Possesses a structure that consistently addresses the topic.
This grade is awarded to sound work, which:
- Shows evidence of research and demonstrates some understanding of appropriate sources;
- Demonstrates understanding of the main issues in the topic;
- Presents data or insights relevant to the topic which are succinctly summarised, although often no more than paraphrased;
- Generally supports its contentions with appropriate evidence;
- Possesses a structure that addresses the topic.
This grade is awarded to satisfactory work, which:
- Shows understanding of the task;
- Presents data or insights that are relevant to the topic, but these might rely on source material, with little transformation to demonstrate understanding;
- Generally addresses the topic and organises some of the ideas clearly;
- May lack sufficient or appropriate analysis;
- May include contentions that are not properly supported with appropriate evidence.
This grade is used when a student fails because they have not satisfactorily completed all prescribed (hurdle) requirements and would otherwise have passed the subject. A mark of 49% appears on the transcript, which may:
- Be conceptually unsound;
- Show evidence of not having understood the task properly;
- Be largely irrelevant;
- Derive unsustainable or no conclusions from the data presented;
- Include unjustified claims;
- Possess an incoherent structure.
The University of Melbourne expects the highest ethical standards from its students and staff in all areas of their academic work and professional behaviour. Please refer to the University of Melbourne policy on Academic Integrity. More Information about the University of Melbourne’s Academic Integrity expectations can be found on this website.
The University of Melbourne and the University Student Union both provide information about what unsatisfactory progress is, and what to do if you receive a letter from the University about your academic progress.
- University of Melbourne - Unsatisfactory progress
- University of Melbourne - Course Academic Progress Committee Meetings (CAPC)
- University of Melbourne Student Union - What is academic progress?
Please refer to the University of Melbourne Student Conduct Policy (MPF1324) for an overview of student behavioural standards and expectations.
If you are experiencing difficulties which are having a negative impact on your study, please contact the MGSE Student Wellbeing Officer.