MGSE Student Timetabling

Find out the when, where and how of timetabling

The Education Teaching Support (ETS) team works to provide an equitable and consistent timetabling service for students in accordance with University policy and Melbourne Graduate School of Education (MGSE) guidelines.

In 2020 the University is moving to a preference-based timetabling system, called MyTimetable. Through this system, students will be able to view, plan and enter preferred times for their classes through an approximate 2-month window. At the end of this period, the system will run an algorithm to randomly allocate students to classes (a process called the sort), based on entered preferences. The preference-based nature of MyTimetable will provide a more equitable and relaxed timetabling experience to the previous ‘first in, best dressed’ system.

MyTimetable Process

The preference-based timetabling model comprises three main stages:

  1. Plan: through this stage students can access a read-only view of the published timetable and can create and save timetable plans (even for subjects in which they’re not yet enrolled).
  2. Preference: students enter their preferences for classes in each of the subjects in which they’re enrolled (with 1 being most preferred). If there is only one option for an activity the system will allocate automatically.

    [SORT: MyTimetable is unavailable to students for a short period, as the system runs an algorithm to randomly allocate students to classes based on their entered preferences.]
    1. Review: once students receive their timetables, they can review their allocations and
    2. Adjust: students can make adjustments to their timetables, by allocating themselves to different classes with available places, or joining wait lists for full classes by logging swap requests.

Plan, Preference, Sort, Review, Adjust,

Master of Teaching

MyTimetable information and schedules:

Due to the specialised structure of the Master of Teaching, timetables for these courses are highly complex. Unlike most programs across the University, subjects for these programs are all core, incorporate a range of specialist spaces, and are generally spread over just three days of the week (to accommodate clinical practice days in schools/early childhood centres). Master of Teaching timetabling guidelines are therefore slightly different to those for other programs, to ensure the timetable is workable.

Master of Teaching candidates should be aware that, while there will be opportunity to preference classes (where there are multiple sittings of the same activity), it is nevertheless expected you have availability to attend any of the classes scheduled for the subjects in which you are enrolled.

Timetabling guidelines

  • All teacher candidates must have a complete and clash-free timetable by the commencement of classes.
  • Candidates must check their University email regularly, as this is the main form of course and subject specific communication. Essential news and updates will be reported via email.
  • Candidates are expected to have availability to attend any classes.
  • Priority timetabling is offered to candidates with documented ongoing religious/medical/childcare arrangements in place, and accommodated where possible.
  • Work and similar personal commitments are not grounds for priority timetabling – candidates should not contact ETS with these requests.
  • Candidates are asked not to approach teaching staff members with timetabling requests.
  • Candidates requiring help with timetabling can contact ETS at mgse-teachingsupport@unimelb.edu.au



Alternative Master of Teaching timetable allocation timelines

Due to the non-standard week patterns and commencement dates of most Master of Teaching schedules, there may be alternative custom timetabling schedules for some streams in some half year periods. Please refer to the ‘Timetabling Information and Schedules’ section for advice about key timetabling dates in each Master of Teaching stream for the next timetabling period.

Priority timetabling

A priority timetabling service is offered to those Master of Teaching candidates with documented ongoing medical, religious or childcare requirements. While every effort is made to accommodate these special requests, please be aware that it may not always be possible to secure all preferred classes. Applications for priority timetabling are invited from the start of the timetabling period, in the planning and preference stages. It is strongly recommended that all priority timetabling applications are submitted before the sort, while places in all classes are still available to us.

Eligible candidates with priority timetabling requests can contact the ETS team, with documented evidence, at mgse-teachingsupport@unimelb.edu.au. Relevant documentation might include a letter from a school, child care centre or health professional, or a birth certificate identifying the applicant to be the parent of a school-aged child.

Please be advised that under no circumstances are we able to accommodate priority timetabling requests for work commitments of any kind. Due to the complex nature of Master of Teaching timetables, the expectation of teacher candidates in accepting admission to these courses is that they will have availability to attend any of the scheduled classes.

Support and further Information

Further details about MyTimetable are available online.

For any queries specific to Master of Teaching timetabling or to apply for priority timetabling, please contact us at: mgse-teachingsupport@unimelb.edu.au.

All other Coursework Programs

All MGSE’s non-MTeach programs align with timetabling timelines of the rest of the University.

Please refer to the MyTimetable website for advice about the timetabling process, using the system, and for timelines for your subjects. Note that there will be two main timetable preference entry periods for each half year timetabling period:

First half year:

  • First period: Summer, January and February subjects
  • Second period: Semester 1, Year Long, March, April and May subjects

Second half year:

  • First period: Winter, June and July subjects
  • Second period: Semester 2, August, September, October, November and December subjects

Please be aware that it is the responsibility of students to select a clash-free combination of subjects, within program guidelines and according to the program structure, in each half year period of study.

Students are encouraged to carefully read over their program structure and subject options as detailed in the Handbook, and to confirm contact hours of chosen subjects via the timetable link in the ‘Dates and Locations’ field of each Handbook subject entry, or through the MyTimetable planning tool.

All students need to ensure they are allocated to classes for all their enrolled on-campus subjects through MyTimetable. Note that allocation to single-sitting classes (where there is only one class for an activity on offer) is automated.

Please contact the Education Teaching Support team at mgse-teachingsupport@unimelb.edu.au with any further timetabling queries.