Academic Promotion Round 2020

Applications are formally invited by the University for academic promotion to Levels C, D and E in the 2020 round. The call for applications for promotion from Level A to Level B will be made later in the year.

Applicants should check the Academic Careers @ Melbourne website (AC@M) to ensure they are eligible and familiar with the current promotion process and have the relevant promotion process documentation.

If you intend to submit a promotion application in 2020, please follow the steps below to register your intention:

  • Discuss your intention with your Supervisor, and any other relevant senior Academic in a leadership position (e.g. your Centre Director or Cognate Leader), at your earliest convenience
  • Send an email confirming your intention to apply for promotion to, by Tuesday 17 March
  • As we are a ‘one-department faculty’, the Dean will confirm who will act as the ‘Head of Department’ for your promotion application (the nominated HoD will not be your supervisor).

Staff are encouraged to consider the illustrative Academic Career Benchmarks and Indicators (ACBI), which offers advice on the broad spectrum of academic activities and achievements to aid staff in framing their promotion cases.

For staff currently on ‘probation seeking confirmation’ also applying for promotion, these twin processes will be considered within a single meeting of the relevant MGSE promotion committee, for which you would need to submit a combined ‘Case’, which first addresses your probationary criteria (to claim confirmation), then addresses Promotion itself. A single CV should support both confirmation and promotion.

Should you have any queries regarding the promotion process, please contact Terri Hanlon, People & Culture Consultant.

Please note applications should be submitted via AC@M online by 5pm on the published deadline, incomplete or late applications will not be accepted.

Senior Leadership Opportunities at MGSE

Internal applications are now open for Level D and E academics for the roles of Deputy Dean and Associate Dean Engagement. Please note, both the Deputy Dean and Associate Dean Engagement will be eligible for a period of study leave at the conclusion of the two-year term.

The Deputy Dean role description has been renewed to focus on Academic staffing and HR development, and to align a new Assistant Dean Staffing position to work closely with the Deputy Dean.  

The Executive has also endorsed the division of the current Associate Dean International and Engagement role into two separate Associate Dean roles to reflect the growing significance of each of these portfolios. Professor Lorraine Graham will retain the International component of her previous portfolio while the Engagement role will be offered as a new position on our Executive.

Applications for both roles, outlining your interest, addressing the Selection Criteria and a very brief CV (of no more than four pages in total) should be forwarded to and marked 'Deputy Dean' or 'Associate Dean Engagement'; by close of business Friday 20 March.

Conflict of Interest Declaration

All staff members are required to take reasonable steps to avoid all conflicts of interest and where there is a real or perceived conflict of interest, ensure they are declared in accordance with the MGSE Conflict of Interest Process.  

All MGSE staff on continuing and fixed term employment contracts are required to complete and sign this declaration (regardless of whether you have declared conflict of interest or not).

Please complete the declaration and return to MGSE People & Culture by email Friday 13 March.

The process will be automated for the next round of declarations in February 2021.

For any questions speak to Paula McAllister, Manager People & Culture on extension 43712.

Casual professional employees working on Victorian public holidays

A reminder that casual professional employees who agree to work on public holidays gazetted by the Victorian government are required to select the 'Public Holiday' rate when submitting their timecards.

This includes the recent Labour Day public holiday on Monday 9 March. Casual employment is not covered by the substitution arrangements set out in the Public Holiday clause (1.17) in the University's 2018 Enterprise Agreement. Please refer to 'How to submit a casual timecard' on Service Now, or contact HR Assist on 903 54000 (choose option 1) for more information.

Changed arrangements for Unisuper insurance cover

Have you received communication from UniSuper regarding your insurance cover?
The Putting Members' Interests First (PMIF) legislation protects super accounts with a low balance from being eroded by insurance premiums, and comes into effect on 1 April.

Accumulation members with a balance of less than $6,000 who have insurance they did not elect to receive or keep need to decide whether or not they wish to keep their insurance beyond 1 April. This does not apply to Defined Benefit (DBD) members.

What does this mean for your insurance?

If you meet the above criteria, you would have received a letter that will explain how you can 'opt-in' if you wish to keep your insurance. If you do not wish to keep your insurance cover beyond 1 April, then you do not need to take any action - your insurance cover and premiums will be cancelled automatically from 1 April. If your super balance is above $6,000 at any time between 1 November 2019 and 1 April 2020, or you become a DBD member, there is no impact for you. If you want to keep your insurance cover with UniSuper visit the Important changes to insurance page and complete the online form, or make a contribution or transfer your balance from another super fund, so that your account balance is at least $6,000 before 1 April.

Unfortunately UniSuper is unable to accept your instruction over the phone due to privacy and information policies. If you require further details speak or email Naaz Fahmida, 9035 4403 or register your information at:

Revised performance review submission dates

    • Academic Staff - Annual and Triennial Reviews should be completed by 31 May 2020.
    • Professional Staff - Performance reviews should be completed by the end of March 2020.

MGSE Organisational charts and contact listings

Academic, professional and cognate/research group leader organisational charts and contact listings for 2020 are now available via the MGSE intranet.

Time off in lieu of Overtime (TOIL) for PASO Employees

As you will be aware, the EA System Changes Project team developed a system solution at the end of last year to support the management of TOIL via Themis which is now live. A Knowledge Base Article with detailed instructions has been published on the Staff Services portal.

All Professional, Administrative Support Occupations (PASO) employees will be required to record TOIL via Themis Self Service from 1 February 2020. Employees who have an existing TOIL balance recorded offline must work with their manager to take this time off by 30 June 2020.

A managers’ guide addressing frequently asked questions around TOIL is now available.

Academic promotion briefings 2020

Throughout March Professor Richard James, Deputy Vice-Chancellor (Academic and Undergraduate) and Professor Nilss Olekalns, President of the Academic Board will present an Academic promotion briefing in the context of the University's Academic Performance Framework.

There will be additional Academic Promotion Briefing Sessions specifically for women academics interested in applying for promotion. Complementing the general sessions, Professor James and Professor Marilys Guillemin will present on the promotion process, specifically with a focus on women applicants. Prospective female promotion applicants are encouraged to attend one of the women's Academic Promotion Briefing Sessions as well as the general University Promotion Briefing Session commensurate to their academic level.

The briefings will be recorded and uploaded to the Academic Careers @ Melbourne webpage (under the 'Promotion' tab) shortly after the briefing session. Dates, times, venues and more information is available on the Academic Careers @ Melbourne page.

Staff development and skills building

Managers training:

  • MDP Enabling Greater Performance: 12 March - $415
  • MDP Managing Mental Health for Managers: 25 March - $320
  • MDP Manager Essentials: 31 March & 28 April - no cost All staff training:
  • LGBTI Awareness Briefing: 8 April - no cost
  • Professional Staff Orientation: 11 March and 21 April - $30
  • Managing Committees and Minute Taking: 17 March - $200

Skills building:

  • Working with Asian Names: Cultural Awareness: 23 March 2020 - $270 Covers the use, structure and pronunciation of names from China, Vietnam, Thailand, Sri Lanka, India, Malaysia, Indonesia and Japan.
  • Managing My Work (half-day session): 24 March - $175 A half-day session to develop tools for managing your work effectively and wisely. For staff at UOM levels 3to 6.
  • Understanding Myself and Others (half-day session): 20 March - $255 (includes a tailored DISC profile report) Half-day session designed to help you understand your own and others' styles of working and communicating, for staff at UOM levels 3 to 6.

Bookings: TrainMe