Payroll cut-offs during Easter Break

Due to the closure of the University over Easter from Friday 10 April to Tuesday 14 April, please follow the amended validation dates for the following

Fortnightly pay day #F21 (Friday 17 April)

  • Paper cut-off Monday 6 April - amended date
  • OTL Themis approval cut-off 4pm Thursday 9 April - amended date

For full deadlines and payroll processing dates, please refer to the 2020  payroll calendar for any enquiries contact

Recent changes to staffing approvals

The University continues to assess the financial impact of the COVID-19 and has recently introduced a new staffing approval process. Effective now, all non-essential appointments are to be deferred and requests for essential staff will be assessed and approved by the Provost (for academic appointments) and the COO (for professional appointments), with the exception of externally funded positions which continue unchanged.

Essential appointments are defined as:

  • New positions that deliver business critical work or activities. Business critical is defined as work or activities required to meet legal, safety, regulatory obligations
  • New positions that are required to support the COVID-19 response
  • Replacement positions that are required to support critical business continuity

Divisions have been asked to redirect any available capacity to critical teaching activity wherever possible. Where class sizes and subject offerings have changed, teaching loads will be recalculated and staff who have had reductions in their load will be asked to take on new load.

Consistent with recent advice from the DVC-R, all non-essential research is to be reconsidered and in some instances reprioritised.

Please contact People and Culture if you have any questions about staffing requests or would like any advice as to whether a request may fit within the new guidelines. To reiterate, all non-essential staffing requests will not be approved.

Academic Early Confirmation and Promotion Round 2020

Chancellery have made a decision to delay the Academic promotions timetable for 2020.  This is in recognition of the current pressure on academic staff, both applicants and supervisors, in response to the COVID-19 situation.

An updated version of the timetable is now live on the Academic Careers @ Melbourne page on Staff Hub, under ‘Promotion’.  A majority of dates have been shifted back by six weeks to allow academic staff additional time to prepare applications and reports.

As a result of this decision, MGSE deadline has been extended to Wednesday 15 April for intention to apply for promotion. As per the normal process, please send an email confirming your intention to apply for promotion to, by the deadline.

Those staff who have kindly agreed to sit on the 2020 Level C – E academic promotions panels this year will be contacted by Stephanie Watson accordingly to discuss revised panel dates.

Academic Performance Guidelines

MGSE's Academic Performance Guidelines supports our academic staff to make valuable contributions, demonstrate high-quality achievements and advance their individual careers.

Master of Teaching Capstone Coordinator

Applications for the role of Master of Teaching Capstone Coordinator is now open.  See the position description for more details about the coordinator role. The term of appointment will be for two years and attract a 0.2 FTE workload allocation.

Applications for the role should outline your interest, addressing the Selection Criteria and a very brief CV (the total to be no more than four pages in total) and should be forwarded to with the subject 'Expression of Interest - Capstone Coordinator' by close of business Wednesday 15 April.

New Deputy Dean

Professor Janet Clinton, Director of the Centre for Program Evaluation (CPE), has accepted the role of Deputy Dean and will commence in the position from Monday, 4 May 2020.

In her new role as Deputy Dean, Janet will contribute to the development, refinement and communication of the Graduate School’s strategy and future direction, including the academic leadership of our staffing portfolio.

Associate Dean (Engagement)

Associate Professor Suzanne Rice has accepted the role of Associate Dean (Engagement). This key role will oversee the engagement portfolio and related projects, including the development and implementation of MGSE’s Engagement Strategy.

Suzanne will work collaboratively and strategically to develop and sustain relationships with MGSE’s key stakeholders and partners across the full spectrum of the education system in this role.

New Education Librarian

Kylie Tran is the new Education Librarian in Scholarly Services. Kylie has worked in libraries in higher education for 14 years and for the last 8 years at University of Melbourne she has worked in learning and teaching as a liaison librarian, client services managing Giblin Eunson Library, and on university-wide human-centred design projects.

The role of the Education team is to support MGSE’s teaching, learning and research strategic objectives. Scholarly Services is providing virtual library services and the team is working as usual, providing online research consultations, developing online collections, programs and digital resources, and responding to enquiries from MGSE staff, students and researchers as we all transition to a different way of working.

If you have any queries about Scholarly Services, please contact Kylie or her team.

Revised performance review submission dates

    • Academic Staff - Annual and Triennial Reviews should be completed by 31 May 2020.

Staff Development

Capability Development - upcoming courses

Staff who have enrolled in upcoming courses will be contacted directly with further information as alternative delivery options are explored.

Core Compliance
If you haven't already completed all core compliance modules please remember to check your TrainME profile (via Staff Hub). Courses include:

  • Health & Safety Roles & Responsibilities
  • Managing Information
  • Appropriate Workplace Behaviour
  • Managing Information - Cybersecurity
  • Casual Employees Compliance Training.

For an enquiries contact