Digital Taskforce Team update
The Digital Taskforce continues to support colleagues teaching in our virtual campus. Staff can access resources, guides and support via the MGSE Virtual Campus Support Community in Canvas. Any colleague who requires administrative, technical or pedagogical support can contact the Taskforce by emailing email@example.com. Further support and development opportunities will be communicated over the coming weeks.
The MGSE Virtual Campus Support Community page now hosts Staff Snapshots, highlighting the experiences of colleagues in teaching online and their key tips. New Snapshots will be uploaded regularly to share expertise throughout the school. Please reach out to the Taskforce or the staff member highlighted if you’d like to discuss their experience and how it might help you in your work. In our first Staff Snapshot, Dr Amy McKernan discusses her experience in maintaining student engagement through uncertainty and how she has approached communication with her students.
In our virtual campus, the security of the University’s systems is more important than ever. The University is implementing Multifactor Authentication (MFA) to strengthen all user accounts against cyber-attacks. This is an important step in protecting everyone’s personal details, sensitive information and our research and intellectual property. You might have noticed that the way you sign-in to the University’s VPN, Themis and ServiceNow has changed. This is part of the soft rollout of MFA, which will be fully implemented for MGSE on 28 April. Once implemented, you will not be able to access these systems without completing the two-step MFA. To prevent disruption to your work, please pre-enrol for MFA as soon as possible.
- Pre-enrol instructions
To pre-enrol in MFA:
- Go to sso.unimelb.edu.au
- On your smartphone, download the app ‘Okta Verify’
- Follow the step-by-step instructions to enroll your unimelb account for MFA
- What is MFA?
MFA is another level of security that is applied to University applications. Instead of logging in with only your username and password, you’ll need to authenticate your user credentials via an app. You won’t need to do both steps every time you log in from the same device and browser.
Once your account is registered for MFA, you will only need to complete the two-step verification every 90 days for Themis, ServiceNow and other applications, and every 30 days for the VPN.
Setting up your workstation at home
Resources to provide guidance on undertaking simple adjustments to maximise comfort, health and safety when working from home.
More ways to connect from home
Do you need help with 100 per cent online teaching and learning?
Do you want to share a conversation with academic and industry experts? Check out what's coming up on the Virtual Cuppa online T and L conversation. The Virtual Cuppa is your space to share online teaching and learning challenges, find practical solutions, and simplify your working life through partnership and collaboration. The Virtual Cuppa is hosted by Dr Allison Creed, learning designer and organisational coach in the University of Melbourne's Arts Teaching Innovation. UoM Staff Hub
e-books at the Rowden White Library
e-books and e-talking books are still available free, from "the Rowdy" to University of Melbourne staff and student card holders. Registration can now be done online to access our range of online items. New items are being added regularly. UoM Staff News
MS Teams and Records Managed SharePoint
Have you started to use Microsoft Teams for chat and video? Records Managed SharePoint document libraries can now be connected to Teams. This ensures documents are records-managed and a single source of truth for information can be viewed and shared.
Join MGSE Yammer
This week MGSE have launched a new Yammer channel to bring colleagues together to share anything from best working from home tips to what to watch on Netflix. You can opt-in to join by visiting the MGSE Yammer page.
How to keep uninvited guests out of your Zoom event
As most colleagues are using Zoom to stay connected with each other there have been cases of 'Zoom bombing'. Learn how to use Zoom securely.
Working from home or remotely
As staff are settling into their new work environment, here's some advice on setting up your home office and staying connected with colleagues. UoM Staff Hub