MGSE staff news

Who's travelling?

The following MGSE staff will be travelling soon. If you have colleagues, potential RHD scholars, prospective students, events, or opportunities in or near the locations that they are travelling to, you are encouraged to get in touch with these staff directly to explore the potential for collaboration.

Aaron Jarden 13/11/19
Ruth Aston 12/11/19 MEL SYD SFO MSP JFK MEL USA Other
Joe Lo Bianco













Fiona Luck 14/11/19 MEL PER MEL Perth Meeting
Helen Cahill 16/11/19






Marianne Dorey 20/11/19 MEL BNE MEL Brisbane Conference
Helen Ferguson 20/11/19 MEL BNE MEL Brisbane Conference
Kapisha Patel 20/11/19 MEL BNE MEL Brisbane Conference
Jim Watterston 20/11/19 MEL SYD Sydney Meeting
Yvette Slaughter 21/11/19
MEL BNE MEL Brisbane Conference
Duncan Symons 24/11/19 MEL SYD HKG PEK China Field site work
Mark Mallman 25/11/19 MEL SYD MEL Sydney Conference
Katina Tan 29/11/19
Nives Nibali 30/11/19 MEL BNE MEL Brisbane Conference
Jan van Driel 30/11/19 MEL BNE MEL Brisbane Conference
Russell Cross 1/12/19 MEL BNE MEL Brisbane Conference
Carmel Mesitti 1/12/19 MEL BNE MEL Brisbane Conference
Eric Fu 1/12/19 MEL NTL Newcastle Conference
Andreas Molina 1/12/19 MEL NTL MEL Newcastle Research
Marian Mahat 1/12/19 MEL BNE ADL MEL Adelaide Research
Julie McLeod 1/12/19 MEL BNE MEL Brisbane Conference
Gosia Klatt 1/12/19 MEL BNE MEL Brisbane Conference
Lindsay Oades 4/12/19
Patrick Soo 5/12/19 MEL HKG TPE HKG MEL Taipei Marketing and Recruitment
Joann Blannin 9/12/19 MEL SYD MEL Sydney Meeting
Vernon Crew 11/12/19 ARM SYD ARM
Sandra Milligan 11/12/19 MEL HKG HAN HKG MEL Vietnam Conference
Cuc Nguyen 13/12/19

Travel advice

A reminder to staff that all University-related travel must be booked in the UniTravel system, which enables the University to fulfil its duty of care to staff and students travelling on our behalf. This is particularly important where risk to travellers can escalate quickly, such as in the case of recent advice regarding the risk of travel to Iran.

Booking travel within the UniTravel system also eliminates the need for a travel diary for staff, where the dominant purpose of travel is University business.

Reminder of supervisor responsibilities - Travel

The University's Travel Policy requires supervisors to ensure that staff they supervise undertake travel in accordance with the policy and in a manner that ensures that the University is able to maintain its employer duty of care and fringe benefits tax (FBT) compliance.

Staff intending to travel for business must communicate their travel plans with their supervisor and the supervisor must: ensure the traveller books flights and accommodation through the University's endorsed booking platform; confirm that the travel is being undertaken for legitimate University business; and, if there is a personal component to the travel, confirm that the dominant purpose of travel is for University business. Guidance on supervisor responsibilities, and dominant purpose definition and common examples can be found on the UniTravel webpage. For any enquiries contact:

Last chance for Academic staff to have their say on the Believe campaign

Survey closes Friday 15 November

UoM Advancement has engaged global consulting firm Grenzebach Glier and Associates (GG+A) to undertake a review of the Believe campaign and to understand what might be possible in the future for Advancement at the University. As part of this project, GG+A would like all academic staff at UoM to complete a survey to understand your involvement in and thoughts on fundraising and alumni and stakeholder relations at the University. The survey is collected anonymously and takes approximately five minutes to complete. For any enquiries contact Ellen Hewitt.

Staff support for Canvas - MGSE Working Bees

MGSE staff  are invited to attend one of four ‘Working Bees’ at MGSE to develop your Canvas subjects in preparation for 2020.

The working bees will provide a space to work with colleagues and to discover some tips and tricks of Canvas. This is not a formal training session but an opportunity to work alongside others who are also developing Canvas subjects.

MGSE staff who have participated in the Canvas Pilot, library staff and Project Evolve team members will be available to answer your questions during the Working Bee.

All working bees will be from 10am - 12pm on the following dates:

  • Tuesday 26 November
  • Thursday 28 November
  • Wednesday 4 December
  • Wednesday 11 December.

Scan the QR code on the Working Bee flyer to register.

Project Evolve Roadshow 3 recording available

The third Project Evolve Roadshow was held on Tuesday 29 October. View the recording to learn more about what to expect on your Canvas LMS and Kaltura VMS journey, how you can make the most of available workshops and consultations, and hear from pilot participants who share their Canvas experience and advice. Available via the Project Evolve October newsletter for more information visit the Project Evolve page.

Academic Procession registration

Registrations for December Academic Processions are now open.Please note, there is limited capacity and once reached, no additional registrations will be accepted. Late registrations will also not be accepted. If you would prefer to attend as a staff member, you can now request a staff ticket by submitting a request via ServiceNow.Please register by Friday 6 December.
More information is available on the Graduation information page for any enquiries contact or call 8345 4749.

New look Handbook

The 2020 edition of the Handbook is now live, and has a new look and feel and upgraded search engine (see accompanying guide for more details).

Students have also started to re-enrol in their subjects for next year. Please refer students with enrolment queries to Stop 1 (or complex cases to the MGSE Student Experience team Coordinators with Handbook queries can contact the MGSE Learning & Teaching team at

New study periods from 2020 onwards

New study periods have been created for 'extended' availability scenarios, where a subject availability is essentially a semester or yearlong offering but starts a bit earlier and/or finishes a bit later than the standard dates.

Up until now, the University's business rules necessitated that these types of availabilities be implemented with non-standard study periods (usually named for the month in which teaching started). But now there are some new extended standard study periods to be used in these scenarios:

  • Semester 1 (Early-start)
  • Semester 1 (Extended)
  • Semester 2 (Early-start)
  • Semester 2 (Extended)
  • Yearlong (Extended).

These new study periods provide greater clarity for students and greater accuracy/reduced workload for staff. With the opening of 2020 re-enrolment and the publication of the 2020 Handbook, staff and students may notice relevant availabilities going by these new study period names rather than previous equivalents. For example, an availability previously called 'February' may have been updated in 2020 to be called 'Semester 1 (Early-start).' For more information on study period business rules, visit the Course and Subject maintenance page for any enquiries contact

2020 bookings in shared teaching spaces

Web Room Booking (WRB) are now open for 2020 bookings in shared teaching spaces. In the first release, WRB will be open for bookings outside of semester teaching weeks. On Monday 6 January 2020, WRB will open for all weeks, but most spaces will revert to 'request spaces' and will not be bookable directly. On Friday 27 March, WRB will open fully with no restrictions. More information is available on the WRB page to make a WRB request visit the Service Now page.

Green Impact 2019 outcome

Congratulations to the MGSE Go Green team who have successfully achieved the Silver level in 2019 by completing 42 environmentally friendly acts for MGSE.

The team for 2019 includes: Jenny Lowe, Pian Zhang, Phil Tudor, Benjamin Howes, Rossella Lo Conte and two student project assistants, Makie Fuse and John Darwin Oanes.

The Green Impact initiative will start again in February 2020 and MGSE Go Green team will aim for the Gold Level.

National Recycling Week

Monday 11 - Sunday 17 November is National Recycling Week. Brush up on your recycling knowledge by visiting the University's Sustainability news page.

Update your Windows 7 computer

All eligible Windows 7 computers must upgrade to Windows 10. Microsoft is rolling back its support for Windows 7 in 2020, which means it will become increasingly difficult to support and use these computers. You can initiate the upgrade via the Software Centre application on your computer. Contact the Service Centre via the Staff Services Portal for assistance or call 8344 0888. For more information:

UniWireless troubleshooting advice

Due to a recent network setting change, you may need to reconnect to UniWireless if you haven't accepted the terms of use on your device. Use your device settings, enter your username and password and accept the terms of use to connect. If you're unable to connect following these steps, you can find additional UniWireless troubleshooting advice on the wireless website (search wireless Unimelb) or contact the Service Centre via the Staff Services Portal or call 8344 0888.

2019 Science of Learning Blog Series

The Science of Learning team recently completed a series of blogs that explore practical ways to improve our students' learning outcomes by promoting their metacognition, self-regulated learning skills, and their voice and agency. Read more at the Science of Learning website.

Themis unavailable Friday 15 - Sunday 17 November

Infrastructure Services advise that Themis will be unavailable from 4pm Friday 15 November until 6pm Sunday 17 November. During this period, security and finance patches will be applied. Themis will be made available earlier if the upgrade is completed ahead of schedule. For more information:

MyTimetable available to students for the 2020 academic year

After months of hard work by many people across Academic Divisions, Student and Scholarly Services, and Business Services, MyTimetable was made available to students on Monday 11 November to assist in planning their 2020 enrolment.

From Tuesday 26 November, MyTimetable will be available to students to start entering their preferences. This FlexAP initiative heralds a significant change to process and system in the way that student timetabling is managed at the University. The preference-based process is more equitable to all students, placing a high percentage of students into their first or second preferences. It ensures that students that have other commitments (employment, caring responsibilities, and other situations that impact availability) aren't disadvantaged by their limited availability and assists international students in giving them a fairer chance of creating a timetable that works for them.

While some students have benefited from the first-come-first-served process, many do not - this process change ensures equity across all students. To learn more about this change, download the Fact Sheet. New student support pages are now live. Further details are availabe on the MyTimetable Student Timetabling page contact Martin Andersson on 9035 8131 for further enquiries.

2020 Bookings in shared spaces

Web Room Booking (WRB) will open on Tuesday 12 November for 2020 bookings in shared teaching spaces. In the first release, WRB will be open for bookings outside of semester teaching weeks. On Monday 6 January, WRB will open for all weeks, but most spaces will revert to 'request spaces' and not be bookable directly. On Friday 27 March, WRB will open fully with no restrictions. For more information: or for enquiries:

Season's Greetings cards available to purchase

The last date to order printed cards will be Monday 9 December.

Students were asked to design a greeting card based on the theme of 'The world's contracted thus'.
Congratulations to first-year Bachelor of Arts student Sophia Sze, who was the winner of our inaugural greeting card competition.
The judges were looking for unique perspectives of our iconic buildings that make the University a special place to live, work or study. Sophia won $750 and her design has been printed as part of the University's bespoke season's greeting cards made available to staff for distribution to stakeholders.

In addition to the student-designed card, there are a range of University branded Season's Greetings cards available to download from the Staff Hub. There are six stunning designs to choose from featuring the beautiful flora of our campuses; these can be used for an e-card or ordered for print. You can personalise the cards with your own message when you place your order.
Greeting cards can be ordered in bulk: or individually at the Visitor Centre and Shop at Gate 10, Parkville campus. For an enquiries contact Georgina Wilkinson on 8344 2993.

Call for workshop presenters for 2020 Learning Sustainability Conference

The 2020 Learning for Sustainability Conference Organising Committee is looking for workshop presenters for the day. The invitation to deliver a workshop is open to those who want to assist educators with a particular sustainability linked topic. This could relate to citizen science or research work that you want to connect in with schools or early years relating to sustainability education. Calls for presentations close Monday 25 November. You can complete an online Workshop Proposal or email through details of what you would be interested to present.

Expressions of interest - Science of Learning Network 2020

Expressions of Interest are now open to be part of a partnership initiative with the Science of Learning Hub. In 2020 the focus of the Science of Learning Network will be to support schools to build metacognition in their learners. The program will offer a range of online modules, supported with online focus sessions with leading education researchers, consultations and personalised support, to develop teacher understanding of:

  • Metcognition
  • The concept of surface
  • Deep and transfer learning
  • Learning strategies that support effective learning at each stage.

Based on this, teachers can engage students with high level learning strategies at the right time, and teach students when the appropriate time is in learning to access these strategies.

MGSE Staff Dialogues

The fourth round of MGSE Staff Dialogues will be held in November. If you wish to add this to your calendar please visit this page.

StaffDateTime Location Update
Professional Staff Wednesday 27 November 3pm 100 Leicester Street, Level 9, Frank Tate Room
Early Career Academics Thursday 28 November 11am Kwong Lee Dow Building, Level 5 in music studio Q503/504
Mid-Career Academics Thursday 28 November 3pm 100 Leicester Street, Level 9, Frank Tate Room
Professoriate Friday 29 November 11am Kwong Lee Dow Building, Level 1 room Q101

The MGSE Dialogues provide staff with the opportunity to discuss issues informally with the Dean and other members of the Executive.

The agenda is informal and driven by each individual MGSE staff cohort to enable discussions which are specific and relevant for each group.