MGSE staff news

Who's travelling?

The following MGSE staff are travelling soon. If you have colleagues, potential RHD scholars, prospective students, events, or opportunities in or near the locations that they are travelling to, you are encouraged to get in touch with these staff directly to explore the potential for collaboration.

Duncan Symons31/08/18MEL DXB MUC DXB MELDubaiConference
Jim Watterston08/08/18

UWA meetings

Asia Education Foundation meetings 
Joseph Lobianco30/10/18
Los Angeles


If you have not completed the TrainME courses via Themis, visit the Working in the University site to complete the courses.

Download the recent report on UoM Compliance Training.

Call for applications – Academic Promotion 2018

MGSE is convening an internal Panel to consider applications for promotion from Level A to Level B (Level B Lecturer or Level B Research Grade 2). The guidelines and other important resources are available on the new Academic Careers @ Melbourne site.  The supporting resources have recently been updated to reflect the new Academic Performance Framework.

If you intend to submit a promotion application in 2018, please follow the steps below to register your intention:

  • Review the Academic Promotions Guidelines via the link Academic-Promotions-Guidelines
  • Discuss your intention with your Supervisor and any other relevant senior Academic in a leadership position (e.g. your Centre Director), at your earliest convenience.
  • Send an email confirming your intention to apply for promotion to the HOD, copying in, by 20 July 2018.
  • The Dean has determined that your immediate academic supervisor will act as the Head of Department for your promotion application.

The Academic-Promotions-Guidelines document sets out how to address the argued case, CV and publications and is a good resource for staff preparing an application.  Also relevant is the Academic Career Benchmarks & Indicators which provides a general guide of what is expected of a Level B academic.

Applications for promotion to Level B should comprise the following:

  1. Argued case for promotion, CV and publications list.
  2. Head of Department (HOD) Report

Academic staff applying for the Level B promotion should apply by uploading their application and other documentation via the Academic Careers @ Melbourne portal.

Heads of Department will also upload their reports via the portal. The application will be managed in the system providing an easy-to-use experience for the various consideration applicants and panel members.

The Level B Promotions Panel will be meeting in August 2018 to consider all Level B applications.

Should you have any queries regarding the promotion process, please contact myself or a member of the MGSE HR team (Terri Hanlon or Lisle Williams).

The promotion timeline is:

Call for applicationThursday 19 July
Applicants to advise Head of Department that they will apply for promotion to Level B.
Friday 20 July
Applicant to send complete Level B application online to Head of Department to prepare HoD reportFriday 10 August
Head of Department to return Level B application and HoD report to applicant.Sunday 19 August
Applicant to provide response to HoD report (where applicable) and full application (including Head of Department report) to
COB Thursday 23 August
Meeting with Faculty Appointment and Promotions committee (FAPC)Thursday 30 August 2018
Promotions announcedFriday 31 August
Promotions effective Friday 31 August

The Ask Alumni program

Ask Alumni is the new University wide ‘light-touch, large-scale’ mentoring program that follows the success of the 2017 University Executive approved pilot which brought our existing mentoring programs together on one platform and added two new programs (Arts and STEM). It will provide an alternative model to those currently offered, enabling global reach and access to all students and all alumni in a less formal structure. The digital platform enables students to search for, select and contact alumni participants to request a one-time 30-minute meeting by phone, video call or even face to face. For our alumni community, this program provides a flexible and accessible means for them to connect with the University and inspire our students directly. Their online profile gives them control over how many student requests they receive and they are able to accept or reject requests.

The online pages are now available for you to view, with a few small edits left to be made. All links will be activated for registrations on Wednesday 1 August.

Bupa discount for staff

University of Melbourne staff (continuing and fixed term) are entitled to an 8% discount with our preferred health insurance provider Bupa. For more information contact Bupa.

University House – free membership for new starters

University House is currently free of charge for new starters at the University for a period of 12 months (conditions apply). This has also been backdated for any new starters that commenced from 1 January 2017.

For more information, see the University House website. Should you have any questions regarding University House membership please contact General Manager, John MacAulay at University House.

Payment Summaries (Group Certificates) 2017-18

Payment Summaries (Group Certificates) for the 2017 - 2018 financial year are available to access through Themis Staff Self Service. Online access is the quick and easy way to download Payment Summaries.

Reminder: staff must have their correct home address in Themis. Update your personal contact details here. Please contact the payroll team with any enquiries. More information can be found when logging in to Themis.

Space Management team (University Services)

The Space Management team are responsible for planning and management of the overall University property portfolio to align with University business needs, as well as managing and supporting relocations and decanting, and management of University leases and tenancies. If you require the team's services they are located in the Kwong Lee Dow Building on level 3.

Terracycle coffee pod recycle program

Through Terracycle, over 80 million people are collecting waste to raise money for charity. You can join by implementing a coffee pod recycling program on your floor. For more details contact Pian Zhang from Green Impact.

Coffee discounts for staff

For most, coffee is a daily requirement. However, did you know that your KeepCup can give you a 20-cent discount on coffee? This discount applies to both Refuel Café on the ground floor of Kwong Lee Dow and Stovetop Café next to 100 Leicester St. Every cent adds up, so look into bringing your KeepCup today or purchasing one from the cafés.

Find out more about KeepCups

IT and facilities support

Download this information sheet for contact details of staff support services.

Construction on Leicester and Barry Street

The City of Melbourne is committed to improving community infrastructure and amenity to make Melbourne a more attractive place to live, work, shop and visit. As part of this commitment the City of Melbourne has engaged Citywide to complete the following construction works on the intersections of:

  • Leicester Street and Barry Street
  • Leicester Street and Queensberry Street
  • Barry Street and Pelham Street

Construction Period: From Thursday 21 June for a duration of 8 weeks (weather permitting)

Time: 7am - 7pm weekday including weekend as necessary

For any queries contact:

Louis Munforte
Works Officer
T: 9267 5180

Shen Chang
Project Officer
T: 9257 5238