Human Ethics research
All research projects involving humans are subject to prior review and approval by The University of Melbourne Human Research Ethics Committee (HREC). Research involving human subjects can not and must not proceed until clearance has been obtained.
The HREC has established Sub-Committees and Advisory Groups to review staff and student ethics applications. The Melbourne Graduate School of Education Human Ethics Advisory Group (MGSE HEAG) suggests that you read the information below and download the kit, which includes procedures for submitting an ethics application, taking particular note of the MGSE HEAG deadline schedule.
Human Ethics administration within MGSE is provided by the Human Research Ethics Officer: firstname.lastname@example.org
A detailed Human Ethics research kit 12MB
Frequently Asked Questions
All researchers who are members of staff of the Graduate School, and aim to conduct research which involves humans as participants, must submit an application to the Melbourne Graduate School of Education Human Ethics Advisory Group (MGSE HEAG) for review, endorsement, and approval.
All postgraduate students in the Melbourne Graduate School of Education, who are enrolled in a thesis or research project subject, and are gathering data from human subjects, must submit an application to the MGSE HEAG for review, endorsement, and approval. In the case of student projects, the student (as the Student Researcher) completes the ethics application in consultation with their supervisor. The application form must be read and signed by the supervisor (as the Responsible Researcher) before being submitted.
Standard Risk Project applications must also have the approval of the relevant Human Ethics Sub-Committee, of the Human Research Ethics Committee (HREC) before undertaking any research involving human subjects. In the case of Education projects, this is usually the Humanities and Applied Sciences Human Ethics Sub-Committee (HAPS HESC).
For ethics purposes, projects are classified as being either 'high risk' or 'low risk' depending on the nature of the enquiry being undertaken and the nature of the participants. As a general indication, projects involving children, persons undergoing medical treatment or any person likely to be seen as vulnerable will be 'high risk'. Projects involving consenting adults with non-controversial subject matter will be 'low-risk'. The online process through Themis will make these distinctions clearer, and will usually ensure that the appropriate forms are used. Low-risk projects generally take less time to approve than high-risk.
All ethics applications are lodged through the Themis Ethics module, as follows:
- Log in to www.themis.unimelb.edu.au for the online form
- Click on UOM Research Service
- Click on Human Ethics Workbench
- Follow the instructions
Students must first be eligible for a Themis account
Student access to the Themis Human Ethics module is now available for "research-active" students [those enrolled in a recognised research degree, such as the PhD]. Students will be assigned the Responsibility of UOM Research Student Self-Service. For the Human Ethics module this will give them access to the same functionality as staff researchers – namely the Human Ethics Workbench, Meeting Schedules and Reporting functionality. Students who are not research-active cannot access Themis. It is possible for individual students to have their status set to "research active", either individually or as a cohort.
The Themis account must then be activated
Students activate their Themis account via Account Registration System (ARS) just as Staff do. They will need the following information to activate their Themis account:
Date of Birth (format is DD-MON-YYYY)
Postcode of home residence
Using this information, the student logs in to the Accounts Registration System (ARS): http://accounts.unimelb.edu.au
Deadlines for submission are devised each year by the Melbourne Graduate School of Education Human Ethics Advisory Group (MGSE HEAG). As a guide, all new human ethics applications submitted by the below stated cycle deadline, will take about eight to nine weeks to approve.
For 2017, the deadlines are as follows:
|Cycle||Submission Deadline to MGSE HEAG||Researchers Notified of Feedback||Re-submission Deadline for Endorsement||Submission Deadline to HAPS HESC||Researchers Notified of Outcome|
|Jan||3 January||16 January||25 January||1 February||24 February|
|Feb||30 January||13 February||22 February||1 March||24 March|
|Mar||13 March||27 March||5 April||12 April||5 May|
|Apr||3 April||19 April||26 April||3 May||26 May|
|May||1 May||15 May||24 May||31 May||23 June|
|Jun||29 May||13 June||21 June||See Note 2||30 June|
|Jul||26 June||10 July||19 July||26 July||18 August|
|Aug||31 July||14 August||23 August||30 August||22 September|
|Sep||28 August||11 September||20 September||27 September||20 October|
|Oct||25 September||9 October||18 October||25 October||17 November|
|Nov||23 October||6 November||15 November||22 November||15 December|
|Dec||20 November||4 November||13 December||See Note 2||22 December|
A hard-copy original application signed by all the researchers with supporting documentation must be forwarded in person to Tim Mattingsbrooke, Room LW905, 100 Leicester Street. Tim will process your application and send copies to the MGSE HEAG reviewers for comment.
Approximately two months should be allowed for the processing of a high-risk project, whereas low-risk projects which undergo expedited review application usually take up to one month, depending on the extent of any required changes.
The GSHEAG will review your application and do one of two things.
- Approve an application without amendment or;
- Suggest amendment to the application before forwarding to the HESC for consideration
If no amendments are required by the GSHEAG, the signed original hard-copy application is forwarded to the GSHEAG Chair and the Associate Dean (Research & Research Training) for approval.
If the GSHEAG requires amendments, Tim Matingsbrooke will contact the principal investigators via email or internal mail with details of the GSHEAG comments and suggestions. The investigators, or the student in consultation with his/her supervisor, will make the recommended amendments or provide appropriate arguments why the change should not be made. Amended pages can be submitted to Tim either in electronic form or hard-copy. The amended original is forwarded to the GSHEAG Chairperson and Associate Dean (Research & Research Training) for approval.
The original approved applications are returned to Tim to make the required number of copies. The original and copies are sent to the Humanities and Applied Sciences HESC for consideration on behalf of the HREC.
The Humanities and Applied Sciences HESC will review the application and make a recommendation. For details of this part of the process (including timelines, amendments and conditions of approval) please visit the MRO Human Ethics website.
Useful links for Human Ethics
The MGSE has developed the following documents to assist with the process of ethics application
- Checklist for completion of normal ethics applications (28.1kb)
- Checklist for completion of 'low risk' ethics applications (25.4kb)
- Required letterhead (42kb) for consent form and plain language statement
- Requirements of the Consent Form (65.9kb) with sample (53kb)
- Requirements of the Plain Language Statement (78.1kb) with Subheadings (56kb), Letter (55kb) and Children's (55kb) sample models
Human ethics theory and basic principles
Professor Leo Goedegebuure, former Chair of the MGSE HEAG, gives an insight into the ethics application process. Here is the PowerPoint presentation (see attached) on why we have Human Research Ethics.
How to prepare and lodge an ethics application
Tim Mattingsbrooke, current MGSE Ethics Officer, goes through the process of producing an ethics application for the research you wish to undertake. Here is the PowerPoint presentation (see attached) on ethics – it’s not that hard … really!
Top 10 Errors and getting your application right
This animated series takes a looks at the Top 10 errors found in lodged ethics applications. The series runs through each issue to win the battle for ethical supremacy. Ethics success won’t come easy, but it does start with getting your application right!
- Episode 1: Participant Recruitment - Superman
- Episode 2: Obtaining Consent – Batman
- Episode 3: Data Retention and Disposal – Incredible Hulk
- Episode 4: Project-within-program applications – Green Lantern
- Episode 5: Participating Researcher Profiles – Spiderman
- Episode 6: Register All Approvals/Endorsements – Ironman
- Episode 7: Upload and categorised all attachments – The Flash
- Episode 8: Print and attach coversheet – Wolverine and the X-Men
- Episode 9: Plain Language Statement and Consent Form – Thor
- Episode 10: Proof Read the application and all responses - Captain America
Note: Episodes 1-5 have been released (see attached), with Episodes 6-10 to be released shortly (attachment to follow).